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Privacy Statement

Web Privacy Statement

Western Carolina University ("University" or "WCU") is committed to protecting the privacy of confidential information submitted through our websites by students, employees, members of the campus community and visitors ("Users"). The purpose of this privacy statement is to inform Users regarding which personal or personally identifiable information we may collect when a User visits a WCU website, as well as how the University will use such information.

Information About Users

WCU collects information about a User from its websites through:

  • Web Logs and Cookies: WCU web servers and approved third parties generate temporary logs and cookies that contain a variety of information about each User and his/her use of our websites. The data that WCU collects helps it respond to User requests in an appropriate and/or personalized manner.
  • Online Forms: WCU hosts numerous online forms through which it collects user information. This information helps WCU serve its users more efficiently. Delivery of the service supported by an online form may require that WCU share information with external business partners.
  • Online Surveys: WCU uses third-party online survey products. Data from surveys may be or remain the property (shared or in total) of the external third party. Surveys should be conducted according to University Policy 51: Conducting Surveys.
  • E-Commerce: WCU does not accept credit card payments through a WCU or WCU organized payment service. WCU contracts with various third parties with regard to credit and credit card services.

Use of Information About You

WCU promises to use the information we collect only for its stated and implied purposes. WCU will protect student, medical, and other protected records as required by applicable law (such as the Family Educational Rights and Privacy Act), contract, and University Policy 97: Data Security and Stewardship. However, WCU reserves the right to use any data collected as it sees fit including, but not limited to:

  • WCU publishes directory information (name, address, phone number, etc.) for its students consistent with the provisions of FERPA legislation. Students may contact the University Registrar to elect that their directory information not be published.
  •  WCU's status as a public institution requires that some information collected through our websites may be subject to release under the provisions of the North Carolina Public Records Act (PRA)
  • To maintain its compliance with federal and state legislation, WCU retains the right to release both personally identifiable and aggregate information to state and federal agencies as required.

Public Boards

WCU may provide chat rooms, forums, message boards, and news groups for its students, faculty, staff and/or members of the community. Any information that is disclosed in these areas may become public information and a User should therefore exercise caution when deciding to disclose one's personal information in such places. Chat sessions and discussion forums may be logged and may be subject to the North Carolina Public Records Act and/or other relevant laws and policies.


WCU is committed to ensuring that our website is accessible to everyone. We strive to ensure our web content adheres to accessibility guidelines and procedures embodied in University Policy 86: Web Accessibility Policy.
We are continually striving to improve the experience for all of our visitors. If you have any questions or suggestions regarding the accessibility of our web content, please contact our Web Services team at

Our Commitment to Data Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online, consistent with the University Policy 97: Information Security and Privacy Governance. WCU does not guarantee that the site will function error free or uninterrupted or that loss of privacy, theft of information, damage or loss of data arising directly or indirectly from the absence or failure of security protection mechanisms will not occur.

Contact Information

Questions about this privacy statement, the practices of this site, or your dealings with this site may be directed to


Office of Web Services